From reply to booked meeting to handoff, without the spreadsheet.
If you’re paid for meetings or qualified leads, what matters is answering fast, proving what you booked and handing it over cleanly. Inboxed sorts replies by intent, marks meetings from the booking tool, and sends each one to the client’s CRM or channel as it happens.
Inboxed for lead generation agencies is a good fit if
- You run high-volume outreach across many mailboxes and domains
- Your SDRs answer replies and book calls for clients
- Clients pay per meeting or per qualified lead and want evidence
The workflow in Inboxed
What you’d use, and how it fits together. Everything here is in the product today.
Replies sorted by intent
With AI connected, each reply is tagged (interested, meeting request, question, not now, referral, objection, not interested, out of office) so the ones that can become meetings come first.
Learn more about replies sorted by intentMeetings marked by the booking tool
Connect the client’s Calendly or Cal.com: a booking marks the conversation as meeting booked and a cancellation clears it, so the count isn’t typed by hand.
Learn more about meetings marked by the booking toolHandoff as it happens
Meeting booked and interested-reply events go to the client’s CRM (HubSpot, Pipedrive, Salesforce, Close, HighLevel and others), Slack or Teams channel, or a Google Sheet.
Learn more about handoff as it happensMany mailboxes, safe pacing
Rotate sending across mailboxes or mailbox tags, set daily limits per mailbox and per campaign, ramp new campaigns up gradually, and skip holidays.
Buy sending domains from the wallet
Domains bought in Inboxed have their DNS set up for you, so new mailboxes can start warmup sooner.
Lead sources with your key
Import from Apollo, Hunter, Snov.io, RocketReach or People Data Labs with your own (or your client’s) key, up to 500 leads per import, verified free.
Learn more about lead sources with your keyDon’t email the same company twice
Stop the sequence for everyone at a company when one person replies, and skip leads already active in another campaign.
Set it up
- Create a client workspace per client and connect its sending mailboxes (or buy domains from the wallet).
- Connect the client’s booking tool (Calendly or Cal.com) and their CRM or channel.
- Import leads from a lead source or CSV; Inboxed verifies them free and removes invalid ones before pricing.
- Turn on stop-company-on-reply and skip-if-in-another-campaign, then launch with ramp-up.
- Work the inbox by intent; meetings are marked by the booking tool and handed off automatically.
Example, not a customer story
Example: meeting-first sequence
An outline we wrote for illustration. Every claim in it should be one your client can back up.
- Day 01. Pain questionOne sentence on a specific problem the client fixes for this role, one sentence on how, and a direct ask for 15 minutes with the booking link.
- Day 22. BumpSame thread, two lines: restate the ask in a different way.
- Day 53. Only if they clickedStep condition “clicked”: “Saw you had a look; want me to send the short version?”
- Day 94. Referral askNew thread: “If you’re not the right person, who handles this at {{company}}?”
What it costs
Inboxed charges $1.00 per 1,000 emails that actually send, from a prepaid wallet. No plan, no seats. Building, launching, warmup and verification are free.
One client, 10 mailboxes
10 mailboxes × 30 emails a day each × 22 sending days = 6,600 emails
6,600 ÷ 1,000 × $1.00 = $6.60 a month
$6.60/ month
Agency-wide, 60 mailboxes
60 mailboxes × 30 emails a day each × 22 sending days = 39,600 emails
39,600 ÷ 1,000 × $1.00 = $39.60 a month
$39.60/ month
Lead source credits (Apollo and others) are billed by those providers, not Inboxed.
These are worked examples with round numbers, not averages. They assume every email sends; unsent emails and leads that fail verification cost nothing. Mailboxes and domains are paid to your email provider and registrar, and any AI or data-provider keys you connect bill on your own accounts. The smallest top-up is $5.00 (5,000 emails); credit never expires and isn’t refundable. How pricing works.
Compliance notes
The rules that come up most for this kind of outreach, summarised from the sources linked. This isn’t legal advice.
US recipients: CAN-SPAM has no B2B exception
The FTC’s guide says the law makes no exception for business-to-business email. Every commercial email needs accurate headers and subject lines, a valid physical postal address, and a working opt-out honoured within 10 business days. In Inboxed, set your company name and postal address once under sender details, keep the unsubscribe footer on, and every unsubscribe is added to your suppression list automatically.
Read more: CAN-SPAM (US)
UK: corporate addresses vs sole traders
The ICO says PECR doesn’t require consent to email corporate subscribers, as long as you say who you are and give a valid opt-out address. Sole traders and some partnerships count as individuals and need consent or the soft opt-in. UK GDPR still applies to a named person’s work address. If your data has company size, campaign targeting can exclude solo founders (company size 1).
Read more: UK GDPR and PECR
Sources: ICO, Business-to-business marketing
Canada: CASL needs consent, and published addresses have conditions
CRTC guidance says you can rely on an address that was conspicuously published only if it wasn’t published with a statement refusing messages, and your message is relevant to the person’s business role. You carry the burden of proof, so keep the source on each lead. Campaign targeting can leave Canada out until you have that sorted.
Read more: CASL (Canada)
Australia: consent, identify yourself, unsubscribe within 5 working days
ACMA says commercial messages need consent (express, or inferred in limited cases), must identify the sender, and must carry an unsubscribe that is honoured within 5 working days. Inboxed adds unsubscribes to suppressions automatically; whether you have consent is for you to judge.
Read more: Spam Act (Australia)
Sources: ACMA, Avoid sending spam
Sources checked November 8, 2026. Laws and guidance change; check the source before you rely on it.
Templates to start from
- Short meeting request
A direct ask for a 15-minute call, with a clear reason and an easy way to say no.
- Ask before pitching
Asks whether a short pitch is welcome before sending one. Low pressure, good reply rates.
- Simple introduction
Three short emails: who you are, one useful detail, a polite close.
Integrations that fit
- Calendly
Mark Inboxed conversations as meeting booked when a lead books on Calendly, and clear it if they cancel.
- Cal.com
Mark Inboxed conversations as meeting booked when a lead books on Cal.com, and clear it if they cancel.
- HubSpot
Interested leads go to HubSpot as contacts with the reply as a note; opt-outs sync both ways and deals sync two-way.
- Close
Create or update Close leads and contacts from interested replies and meetings, and unsubscribe opted-out emails in Close.
- Apollo
Import people from an Apollo search into an Inboxed lead list with your own Apollo key; reveals use your Apollo credits.
- Slack
Get a Slack message when a lead replies with interest, plus optional alerts for meetings, bounces and campaign events, through an incoming webhook.
Questions
- Can SDRs reply without a manager checking?
- Yes, if you want. Replying needs the SDR role; you can also have SDRs draft and a manager approve before anything is sent.
- How do we prove a meeting was booked?
- With Calendly or Cal.com connected, the booking tool marks the conversation, and the Meeting booked event can be sent to the client’s CRM or a sheet you share.
- Do unsent emails cost anything?
- No. You’re charged only as emails send, and leads that fail verification are removed before pricing.
- Can Inboxed also call or message leads on LinkedIn?
- No. Inboxed is cold email only.
Warm up today. Launch when you’re ready. Pay only for emails that send.
No subscription, no card to start. Connect a mailbox and warmup begins in under a minute.