Missed meeting: easy rebook
Sent after someone missed a call, assumes something came up, and offers two new times.
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Not a cold email. This one is for people who already know you: customers, past prospects or contacts who asked to hear from you.
Subject lines
- Missed you today(used in the template)
- Missed you today
- Shall we find another time?
Follow-ups reply in the same thread, so they’re sent as “Re:” the first subject.
The sequence: 2 emails
Email 1 · day 1
Missed you today
Hi {{first_name}}, Looks like today's call didn't work out, which happens. I hope everything's fine at your end. Would tomorrow at the same time work, or later in the week? Happy to fit around you. {{sender_first_name}}
Email 2 · day 4 (3 days after the previous one, if there’s no reply)
Re: Missed you today
Hi {{first_name}}, If a call isn't the best format any more, I can send the main points by email instead. Just say which you'd prefer. {{sender_first_name}}
{{first_name}} and similar are filled from each lead; after a “|” is the text used when the field is empty. Written for any seller after a booked demo was missed.
When to use it
Within an hour or two of a missed meeting. They booked it, so this isn't cold.
Why it works
- Assuming a good reason keeps it friendly. Most no-shows are calendar chaos, not rejection.
- Two specific times make rebooking a one-word reply.
- It doesn't make them feel guilty, which would make them less likely to reply.
How to adapt it
- Write in your real times, or swap them for a link to your booking page.
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